Admin- Senior Executive

Job Title: Admin- Senior Executive

Company Name: Wurth Information Technology Pvt. Ltd.

Company Location: Pune, India.

Experience: 5-6 Years

Your tasks

• General Administration & Regular check of office equipment and maintenance. Office Management: (Daily office administration & other routines).
• Lead Admin department ISO audits
• Must have thorough understanding of SEZ process and compliance
• Ensure compliance within organization
• Experience in setting up office (expansion mode)
• Travel Management: Flight tickets, VISA processes
• Vendor Management - including onboarding, evaluation, and performance review.
• Must be familiar with various markets for procurement.
• Managing the Purchase Order (PO) process.
• Facility/ Utility Management: (Maintenance of A/Cs, Fridges, Water Coolers, Beverage Dispensers, Filters, etc.)
• Housekeeping/Pantry/Security Management/Maintaining DCR.
• Organizing office parties, corporate events, gifting solutions etc.
• Inventory Management (Tea, Coffee, Stationery, Cleaning, etc.)
• Admin interface with IT infrastructure team for ID Card/attendance/electronic procurement/security
• Admin interface with finance on settling bills
• Admin Support to various requirements as needed
• Formulate plan and policies with proper reference to the overall business plan, to deliver property & facilities services- i.e. Travel, Transport, Admin Helpdesk, Event management, Communication, facility usage policies etc.

Your profile

• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Must be well aware of ISO 9001, ISO 27001 and able to lead the department audits
• Excellent time management skills and ability to multi-task and prioritize work
• Good written and verbal communication skills in English
• Strong organizational and planning skills in a fast-paced environment, cost optimization
• A creative mind with an ability to suggest improvements
• Must be proactive and go to person for any office work
• Exhibits higher level of ownership and commitment
• Good to have - Hands on experience with office machines (e.g. printers etc.)

Who You Are, Core Competencies, Knowledge and Experience:

• Bachelor’s / Masters degree in Hotel management/ Business Administration 
• Technical know-how of all aspects related to Property & Facilities.
• Strong experience of developing and managing facilities within a large national or, multi national organisation.
• Senior stakeholder management in a matrixed work environment at both local and global level.
• Commitment to superior customer service, and structured approach to work.
• Drive innovation and automation through the function.
• Ability to lead and motivate teams in a geographically dispersed, hybrid and dynamic work environment.
• Financial management – budgeting, cost control, cost optimization, reporting.